We’re under no illusions – nobody wants a conversation about printers. Maybe that’s why so many SMBs in the UK (52%, according to some surveys) are turning a blind eye to the cost of their printing. Because if they knew what they were spending (£10,000-a-year-plus in many cases) they most likely wouldn’t be able to keep quiet about it and would want to reduce printing wastage.
You can avoid a hidden costs discussion about printers by tackling your organisation’s print expenses head-on. We start our series on ‘how to avoid printer conversations’ with some hints and tips about how to reduce wastage in our guide to the hidden costs of printing.
How to avoid printer conversations part 1 — reduce print wastage
Companies are throwing money away on unnecessary printing, the needless use of colour and abandoned print jobs. Personnel can print without limitations and lack the training to print in a responsible way.
The reality is that you can shave 10% to 30% off your print budget by actively managing your organisation’s printing behaviour. Here’s how.
Reduce print wastage
Every office can do better when it comes to waste, and printing is no exception. The top three areas to reduce printing wastage are:
- Unnecessary printing
- Needless use of colour and high-quality settings
- Forgetting to pick up print jobs
Fact: The average employee leaves 600 pieces of paper at the printer every year, and wastes an eye-watering 6,800 sheets per year.
Training, of course, is a great way to help us change our behaviour and tackle the problem of waste. But there are several other changes that could have a more immediate impact.
Brother’s PrintSmart Cost Control is a print management solution that lets you track what, when and how much each employee prints to reduce printing wastage. It enables you to identify the departments and individuals who may need additional training in reducing waste. To help them along, you can also apply quotas, limiting their printing output. Stop abandoning those poor print jobs.
By introducing pull printing, employees will have to actively release print jobs at the device, helping to eradicate lost and forgotten output. What’s more, by setting default options to economical settings, you can cut back on the volume of colour, single-page and high-resolution printing.
Does loyalty always pay?
In short, no.
Your old printers may have served you well, but how much is your loyalty really costing? The older the printer, for example, the more likely that it consumes significant amounts of energy even when it’s idle.
Modern printers are on average 35.6% more efficient than their predecessors.
Don’t be Dave…. download your guide to the hidden costs of printing
By working with Complete IT Systems and Brother, you can also avoid running the risk of being Dave – download your copy of the guide to the hidden costs of printing here!
Complete IT Systems and Brother
See how Complete IT Systems and Brother can help your business here.