Year: 2019

We’re under no illusions – nobody wants a conversation about printers. Maybe that’s why so many SMBs in the UK (52%, according to some surveys) are turning a blind eye to the cost of their printing. Because if they knew what they were spending (£10,000-a-year-plus in many cases) they most likely wouldn’t be able to keep quiet about it and would want to reduce printing wastage.

You can avoid a hidden costs discussion about printers by tackling your organisation’s print expenses head-on. We start our series on ‘how to avoid printer conversations’ with some hints and tips about how to reduce wastage in our guide to the hidden costs of printing.

How to avoid printer conversations part 1 — reduce print wastage

Companies are throwing money away on unnecessary printing, the needless use of colour and abandoned print jobs. Personnel can print without limitations and lack the training to print in a responsible way.

The reality is that you can shave 10% to 30% off your print budget by actively managing your organisation’s printing behaviour. Here’s how.

Reduce print wastage

Every office can do better when it comes to waste, and printing is no exception. The top three areas to reduce printing wastage are:

• Unnecessary printing
• Needless use of colour and high-quality settings
• Forgetting to pick up print jobs

Fact: The average employee leaves 600 pieces of paper at the printer every year, and wastes an eye-watering 6,800 sheets per year.

Training gains?

Training, of course, is a great way to help us change our behaviour and tackle the problem of waste. But there are several other changes that could have a more immediate impact.

Brother’s PrintSmart Cost Control is a print management solution that lets you track what, when and how much each employee prints to reduce printing wastage. It enables you to identify the departments and individuals who may need additional training in reducing waste. To help them along, you can also apply quotas, limiting their printing output. Stop abandoning those poor print jobs.

By introducing pull printing, employees will have to actively release print jobs at the device, helping to eradicate lost and forgotten output. What’s more, by setting default options to economical settings, you can cut back on the volume of colour, single-page and high-resolution printing.

Does loyalty always pay?

In short, no.

Your old printers may have served you well, but how much is your loyalty really costing? The older the printer, for example, the more likely that it consumes significant amounts of energy even when it’s idle.

Modern printers are on average 35.6% more efficient than their predecessors.

Don’t be Dave…. download your guide to the hidden costs of printing

By working with Complete IT Systems and Brother, you can also avoid running the risk of being Dave – download your copy of the guide to the hidden costs of printing here!

Complete IT Systems and Brother

See how Complete IT Systems and Brother can help your business here.

 

References

https://www.newmanbs.co.uk/blog/article/how-much-paper-does-your-organisation-waste

According to the UK’s National Cyber Security Centre, “phishing attacks are one of the most prolific and effective forms of cyber attacks as criminals exploit data breaches, current affairs, seasonal events and social media to craft seemingly personal and legitimate emails.”

The Centre also advises that “data breaches are a recurrent theme in cyber security and are often not discovered or reported until long after the initial breach”. Because of this, even individuals and businesses who may not have been affected by a breach should be vigilant to the threat of phishing attacks.

What can your business do to protect itself?

These highly personalised attacks happen in a much smaller volume than traditional phishing, and typically they do not contain malicious attachments or links. Because of this, they can be very difficult to detect using existing email security solutions.

Secure email gateways can help, but there are thousands of threats that can easily bypass standard email filters. As a result, your email inboxes almost certainly contain dormant threats that could cost you time, money, and resources with just a single distracted click.

Don’t guess how many of these dormant threats are in your inboxes – find out for sure – for free!

Barracuda Email Threat Scanner is a free service that scans all your Office 365 emails and identifies these dormant threats without any impact on your system’s performance. Use it to:

• Find spear phishing, account takeover, business email compromise, impersonation, and other cyber fraud attacks that impersonate trusted senders and are designed to trick employees into clicking on a malicious link, sharing confidential information, or even wiring money to the attacker
• Prevent domain fraud by identifying domains that are at risk of spoofing and other fraud
• Identify high-risk employees who are most likely to be targeted by spear phishing and business email compromise attacks
• Detect email threats that already exist with within your email environment

The Barracuda email security solutions bundled into Total Email Protection lead the industry in power, capabilities, and ease-of-use. Essentials Complete, Sentinel, and PhishLine provide multiple, integrated layers of security. In short, it’s the best in class at keeping your business safe from email security threats.

 

Run a FREE Email Threat Scan

At Complete IT Systems, we can help you run your FREE Email Threat Scan today. Discover how exposed you are to new threats, and reveal the fraudulent emails already in your mail system.

 

As Barracuda Partners, Complete IT Systems can offer you expert advice on the solutions and how they could be effectively deployed in your business.

To find out more please call us on 01274 396 213 or use our contact form and we’ll arrange a good time to call you back.